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How to Tidy Up your Photoshop Files Before Sending Them Out

Hi there, this video is all about how to clean up your Photoshop files before sending them to a client or our colleague. Okay. Getting the PSD ready just to go out. There's a couple of things we need to do, we need to make sure the file sizes as small as it can be. We need to look professional. We need to make sure that it will actually open on other people's computers and I'll show you a way of sharing it with them as well. So in your exporting folder, open up clean up files dot PSD Okay. And this one here is 32 megabytes at the moment. Now this is not even that big for a Photoshop file, but because you have to download these exercise files, you know, I'd love to put a gigabyte file in there and show you how big it is, how much, how much savings we could do. But you'd kill me because you have to download gigabytes worth of files. So over here I'm going to kind of raise this up and move this up so we can see our layers panel. So it's a messy old file. The cool thing about it, not the c...

ool thing, I just went and opened a file that I had, okay that I was working on recently and didn't change a single thing. So what you'll notice is that this is what my files look like. There are things that are turned off that I don't need any more than just sitting in there is a big old mess, no names on layers. So while I'm working I, you know, I work by myself with myself so Yeah, but from working with a colleague I'd totally go through and make this a lot nicer. Well for us sending this to a client. So let's work through now, how I do that. The two biggest things we're going to do first is getting rid of any layers that are hidden cases. Just the eyeballs turned off. Just stuff I don't need, I've turned it off for a reason and I just want to clean it up And also any layers that are just empty, there's some empty layers in here. I know layers 16 is empty has got nothing on it actually added that one but there's nothing on it. So let's work out how to do that. There's kind of two places, there's one that says file and goes to scripts and there's this option here, it says delete all empty layers and it just goes and looks at what potentially could be a really long document. Just removes any just empty layers. The next one is removing the hidden layers and it's in a slightly different place. It's under layer. Delete any hidden layers. Nice. Tidied up a bit. What I'll do is we'll do a file save as so we can compare the file sizes and just see what file savings these things have. Okay, so clean up files, I'm gonna put one on my desktop. Okay. It's going to be called tidied doubt. That's even how you spell it. But that's as close as I can get. Let's hit save and let's see what we're at. So another thing before we go off is make sure this is turned on. It makes a file size slightly bigger. But it means that when we send it to our colleague, it means if they've got an earlier version of Photoshop. Okay. It means that it's more likely to open in that version with that on with it off the file size is smaller but hmm not as cross Virginie. So let's click. Ok. Remember it was 37.2. Now, let's have a look desktop and there it is there were now at 30. So there was on those layers, there were a couple of things that we just didn't need. Some pixels. Awesome. That's the first chunk. Now, the next bit is it really depends on what you need from this file. Let's say that we don't need because there's a lot of working extra stuff. Let's have a look at some of these files. So there is some of these files here. Just have like stuff that we don't need. All this stuff from the top. Right? It's just it gets cropped off so it doesn't need to be in this file if I was sending it to maybe a colleague who I wanted to have access to all these kind of extra bits. I might leave it. So let's have a look. So, this one here in particular. These top two here these are. Yeah, there's just junk that we don't need that can't be seen. So what we can do to get rid of it all to trim it all up. Just grab the crop tool and make sure deleted cropped pixels on off by default, I'm pretty sure. So turn it on. It just means that anything as crop is going to be deleted hit return on your keyboard and it kind of gives you a preview of what's going. So this stuff along the top here that return again now on that same layer. Let's have a look at this guy here. You see there's just nothing there. I'll turn that off as well. There's just like a corner there now. So we just deleted those and that works to a point. But if I go back to my crop tool and click enter again, you'll see that there's all this junk down the bottom. You're like, well why didn't he get deleted? It won't work if these things are smart objects. So now you've got to decide whether you need to retain smart objects or not or whether like me right now I just want to crop everything off. So it's nice and kind of just compacted in here. So we're gonna use a little trick from earlier. I want to find under here. It says kind it should be there by default. I want to find this last option here says just show me all the smart objects, please go on and I'm going to select all of these guys. Okay, I'm gonna leave this one because I want the text to remain vector inside the smart object. But these guys here just pixels, I'm just going to right click them. Okay. Any of the great area here and this option here says rust arise layers and that just gets rid of the smart objects and they just disappeared from this list because they're no longer smart objects. I turn this off, they're still there. There they are but they're not going to kind of defy my cropping technique now. So crop tool hit return on your keyboard or enter and then enter again and hopefully now if I click it one more time it's all gone. Alright, so escape. Let's hit save. Let's see how big it is now. Um so we're down to like three MB now so you can see the smart objects can hold a lot of data in our class. We don't need them. The next thing is to talk about compatibility. So what I did for you guys in the course is this fonte I don't really like it's Ariel but I'm hoping that everyone's got it otherwise Botox going to open and say, hey you're missing a font. Well I said it to Ariel, what you might have to do is say you're using your corporate font or just a font. That's a bit strange. And you know, whoever you're sending it to is not going to have it and they're not going to need to change the text but you want to remain vector by vector. I mean, this thing is scalable and because it's a font, it will keep, you know, it'll keep its nice quality. So there's a there's a trick around that. So this file here is the smart object here. Okay. And you'll see there's no actual text here, but it's a smart object so I can double click the thumbnail to go into the smart object. Okay, so there's my original, I've dived into the smart object. It's this PSB file, just like a temporary file showing me this smart object and all of its layers. You can see here all sorts of aerial, let's say. I know my clients or my colleague doesn't have aerial, whatever, fancy font I'm using, you can select all of these text layers. You could hit this. Remember? It's kind of handy. Just show me all the text. I've clicked once at the top hold shift for the last ones. They're all selected. Right, click any one of them not in the icon here over here in this great area. And then there's this option that says convert to shape. Often people rust arised type and that's going to turn into tiny little pixels and it's not scalable and it's just as easy to do this, which remains vector scalable points and paths, essentially just better quality click on this. The only trouble with it, I'm going to turn the type off now is that these guys aren't editable text. That's one of the problems using this method. Not edible text. You've got to decide whether that works for your situation. I guess. I just want to show you all the ways you can do it to make it indestructible. It may be that you're doing stuff that's going out to a really vast audience. Say it's going out to a marketing channel where you want to give people a file, but you don't want to have them emailing you every five seconds saying, hey, I don't have this or this is not included or won't open on my machine, that sort of stuff. So let's save this and let's close this tab and this thing is updated. Perfect. Let's save it again and let's check how big it is now. So 3.7 it's a little bit bigger than what it was because now it's not using a font, it's actually collected all that data and is now shapes. I'm assuming that's what it is. Anyway, it's a tiny bit began. Alright, next thing to do is how do you share this thing? We showed you how to package it in the last video. I'll show you a little other trick we can do in this particular one. So we want to share this PSD right now. let's go file save as again and what you'll find is on your computer, you will have a folder on my Mac. It's just here it is here, Creative Cloud files, it's under my that structure. If you're on a Mac, if you're on a pc, have a little look to find this folder called Creative Cloud files. So think of this as just like dropbox if you've never used it and it's part of your license and if I save it in there, okay, nothing really fancy happens except that my Creative cloud app up here, you can see the little double arrow here. It's saying I'm sinking and you can see I'm sinking down here. So it's uploading it to your online storage. And the cool thing about that is if you go to your Creative cloud app, if you're on a pc, it's in the bottom right. Look for the same the like on go to assets and go to files and go to open or view on web. Other thing you can do is if you still can't find, say, you're on a pc and you can't find where that credit cloud folder is. Just come up to or come down to that little icon go to assets files. If you click open folder, it'll show it show you where it is on your computer. So I've saved it to their it's sinking. What I want to do is go to this one that's his view on web and here we are here. Okay. It takes me to basically it's just this place assets dot adobe dot com. You can actually just type that in, log in with your adobe id d and once it's finished sinking, this file appears and it's a PSD So there's no real difference here other than using dropbox or creative cloud, I say this because I use dropbox quite a bit. So I use this kind of assets dot adobe dot com less. But what's really cool about it is you can click on it and you can say actually I'd like to share this one and you can wait for it to give you a little option, but you can send it to people copy and paste the link and they'll have access to it. But what's really cool about it is if you edit this file and hit save, it will update. So if the client comes back and says, I can't open it, you don't have to send them a re link. You just send them this link here right to copy it, send it to them in an email, decide on what kind of settings are allowed. And then if they need to do changes. You just change it here in Photoshop and it'll up and hit save. It'll update here online. All right. The last thing we'll do before we finish is the naming okay. We did this in an earlier video, but I'm going to call this one. We're going to kind of revisit our tricks. Remember we can type in here and hit tab and I'm just going to work my way through just naming everything. Yeah, you get the idea right? So you can just hit tab and tap and tap and name them all. Really good. So you look like a pro when you send it to somebody else, file size is nice and small and you shouldn't have any problems with them not being able to open it. All right. That is it for this video. Let's get into the next one.