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Lesson Info

Character Styles: Hammer Function

going through Setting up your paragraph in character styles, simple, easy nested styles definitely gets a little bit more funky right there as well. One thing that was in the nested styles that I didn't show you here. And I don't show you because when I teach first year students there, once they learn this trick, I call this the hammer. Have you ever heard the saying that once you learn how to use a hammer, everything becomes a nail? So this is the hammer function. So I've got my body copyright here, and instead of doing a first line in debt on this, I'm gonna do a drop cap. People love this. It's like screaming every initial syllable off every sentence that you say and drop caps. Allow me to go ahead and say, Okay, it's gonna take a three lines here is going to be the first character, and when you do that, you have a drop cap so that every single paragraph starts. So you get this screaming everything. They do this and the second I go ahead and show them how to do this. Every single pr...

oject of the hand in has This is the initial and they're just, like, stop using it. A drop cap is fine once, once, once, Only. So you can do that up here in your control bar as well. When you go in your paragraph, formatting is part of that. And here's your drop cap here. The number of lines and how it goes. But I just want to show you that, and I have to turn it off before I need medical assistance. There it ISS. So I'm gonna turn that off right there. And you could also apply a character style to that. Drop kappas. Well, as if it is not obnoxious and loud enough, you can make it more obnoxious. I had to show you because yeah, anyway. Yep, sorry. Sorry. Had to show you, but I just had to get that out of there. A couple of the things we also run into is well, and this is kind of nice to be able to work with this. And I have done this before. Earlier in the day. I keep turning off my space after I want to go and get rid of my first line in debt. If you're starting a file with a quote starting off, you'll see how that quote gets nested inside my panel right there. And it bumps all the copyright in. And I really don't wanna have that. I want to have my copy flush left to the edge there. But how do you actually, like, put your little dangling participles out in the wind? So we actually have this extremely bizarre thing under the window menu. And it is I can never remember. Yes, Here we go. Type and tables. It is story, and the story comes up. This one feature and one feature only. This is all it does. And what this does is that allows you to hang your dangling participles. Don't even know what a dangling participle is. Uh, yeah, anyway, but it sounds really descriptive, doesn't it? You get it. What I can do is I can do the optical margin alignment and what this does is this allows in designed to set it up so that you have any punctuation at the beginning There it's going to allow you to hang it free and clear from the left hand margin so that your type will actually start lined up with everything else. And I can adjust how this actually works here, move it in, move it out with that. And this can actually be done randomly throughout the document. So I could just say, You know what? I just want this to happen. Then when I click off the container and I see what's going on, I can take a look at this and say, Okay, I like this. Go ahead and preview mode by clicking W. And when you look at this now, it's like that looks so much better. That's a slight little trick that you dio, but it's something you just pay attention to. So any time you have that, it's just under the window menu under to type and tables. It's just called story, and that's the only thing that it does. That's it. Why it's called Story have no idea, but got its own story in and of itself is just optical margin alignment. So you just highlight that thing and turn it on. Turn it off when you turn it off, it's like, Oh, yeah, that looks kind of weird because you definitely see that additional space. Turn it on there. It's all good, so you can do that free and clear if you want to. So I always like that when you got dangling little pieces. Okay, a couple of the things that we have here when we go through and we're doing any of this other editing right there, one of the things we can also deal with is going in and dealing with our um no, that's not it. That's not what I want to do here. Want to go through And the other story? Here we go under the edit menu. Here, you may have to go in. You may have to edit copy inside your document, and sometimes it's very difficult to go through. Depending on the font in the background colors and size that they have. You can actually go in under the edit menu, and you can edit in Story editor. And this is something that's way back in the In the Days of Page Maker, and the story editor is just a very simple, plain text editing tool here that allows us to kind of see how things work through. I can see where my body copy is applied. You can see where my bulleted copy is applied and what this allows me to do is go in and edit this in a really simple way. It's kind of like back in the days of data entry and, you know, just very simple text editing there when you would do it command line by command line. But it makes a lot easier for you to see how you can go in and you can editor story in here, and I can see where things start and stop, and I can also see where certain items were applied here and where styles are applied. These air character styles. They're applied here in those little character style ones, but sometimes it makes it a lot easier to just go in, and you can edit certain things. And, of course, when you're done and you close out of your style out of your story editor, it just simply makes the changes in here as well. So it's a nice little feature. Don't use it very often. Editors like to do that, especially if they don't feel comfortable with using in design. You get them in the story editor, and they can edit it just like a normal text container can be edited and Iraq and roll right from there. Good. So now we're going to show you some other really cool features in here that if you thought that nested styles were cool, No way. But, yeah, they are totally cool. But what I'm gonna do is I'm gonna go through what? I'm going to show you something else. So I've got another document here that I'm gonna bring in really quick. And what I've got is document. Looks like this. I'm gonna go, we in, and I'm going to apply my body copy to this whole thing. And I know that I've got my styles there. Okay, there it is now, style right there. And I've got this list right here, and I've got this list that's gonna go. We in, And this list is actually going to sit inside my original content here, and I'm actually to reduce the size down, take this out of here, and we've got this and I said, Great, You know, I've got this list that goes in here, but this list when I've got my documents set up here, it's like I got this list and all this space, and it's like, Okay, this is just crazy to go in here and have all this space sitting right here. You know, it just leaves his big hole. So what I'd like to do is I'd like to take this and I'd like to put this into separate columns inside my container. I could go in and I could just create a separate container pasted in there. Say okay, make it three columns right there, and then park it back inside here and have two totally separate containers. Doesn't work that way. So what I'm gonna do is I'm going to do one of the new features here, which is called Span and Split. Yeah. So what you do is you cover everything and you run. Um, and what this is is I've got this these columns, but I don't wanna have all this gap and a space here with these items. I don't want to create a totally separate container here. I would just like this list of items normally, and it doesn't matter if it's a bulleted list or a numbered list. Whatever. I could just go in and say do a numbered list right here. But maybe this looks ridiculous to have this huge gap right here. So what we have to do before is literally created totally different separate container and put it on top there and make sure it moves with the container. Or you can do this. I can select my copy, wave my hands magically. And after you do that, then you click on this button and this button is my spanner split. And that's the little one of the control bar here. I call that the Arctic Triomphe right there, because that's exactly what it looks like. And I can choose how I want to span. My columns were split my columns within an individual text container, and what I've got is I would like to take this, and I would like to split it into two columns inside the one column inside my text container. And it's like, Could you do that? It's like you couldn't before, but now you can. So if I split it into two, it will allow me to take this and split it into two columns right across there, even though I have this just being a text container, and clearly you can see this is one column and this is one column. No question about it. So what I've done is I've actually told it, Hey, it's going to split here and now what? Smart enough that if I go in and I put other items in here, So if I say 16 and I do this and idea 17 and I do that, it will automatically re flow this one. As I put Maurin here, I do that. I hit return to see how it balances the first column as it builds the second column. I know, and that is actually something we can put in our paragraph styles as well. So if I know I'm going to be doing a bulleted list here, I could set it up. If I have very short length of list, I can actually set this up as a span or split. So in this case, I'm literally splitting the column in my container into what two or three or four columns here, and it literally acts as a container inside the container, and it auto flows and auto balances. It's amazing. So if I decide I'm going to forgo all of this and I'm going to take this off, I do that and it automatically balances it out right there. Yes, so it makes it a whole lot easier. Plus, I go through and it selects just like you would. Anything else? It's not separate right there. And another time I'll be working with something, and I've got a headline. There's my headline and I would like to run this headline or the subhead all across my columns. Previously, what I would need to do is, if I wanted to do this, I would have to take this out. I would have to create a separate container that spans the entire length right here, pasted in to make sure it goes across that whole thing and that I make sure that I have the same space between my object on my container on every single page. And I have to group those together so that if this is gonna be my headline here, it's going to stay with it. Not anymore. This is a two column, and I want my headline to go across this entire story. So I take my headline here against paragraph formatting so I can just put my cursor anywhere within that paragraph and under the span and split I'm going to say span two columns, three columns for colander to spend all the columns. And when it does that, it will span the columns and it simply covers those columns. As I put in Headline Mawr, it simply breaks it. But you see how we still have two columns right here. Two columns divided right on down. So there I've got my headline that goes right across that column. And if I make it bigger and do that and still spans across all the columns, of course, apply a space after. So it bumps that right into there. But you notice how smart this is even now, this is one columns worth of text spanning multiple columns. If I wanted to go in and put space after this, I certainly could. And it's smart enough to know that it's not going to let the tight from this column go up and not be starting with the same baseline here. So I put the space after right there. Yes, I got all the space here, but this line lines up perfectly with this line here because when I used the span feature, it knows that they're not gonna want to tuck the copy up in there and then have to try to balance my lines. It doesn't make any sense. So now I can span multiple columns that I want to. And so here's a nice feature. If I'm trying to do a story, I'd like to do something kind of cool with this. Turn this container into a three column container, but I'm to take my headline, and I'm only going to span two columns. It will actually nest it into those two columns right there and then allow the third column to go right back up to the top. It's incredible what it is that you can do with this. And there's my list right there. And if I want that list to start there, I can break it to the next available column, and it does. And now I've got everything in here, and if I want to set this up so that everything would in Dent right into their I could go and I could set that up and it's like, Oh my gosh, now the formatting starts coming together. Yeah, exactly. And there is one single text container with all these different attributes applied to it, which before would have required several different text containers. So there's my story. There's my layout. Everything flows. It breaks here. Multiple columns, nested styles all the way through. Flows all around. The headline. All one single container. Yes, question. Brad R. W would like to know. Do spans and splits transfer to E pub exports? No, not at all. Not even anywhere close. What does that mean exactly? Well, no means no, OK, eso if you're trying to match a The problem with the pubs is that a pubs are extremely basic, right? It's a straight text now I'm with exactly gotcha. So and that's why when you paste, when we do liken anchored object and we paste an image in there and anchor it with the text that basically say says, it's going to stay here. So if I anchored the image in with the text wherever the text flows, that basically stays right with it. Yeah, so if I have another paragraph and I attached image to that paragraph, it's going to stay roughly within their and some E readers will have the image first and then the type other ones will have it so that the type will wrap around it. But that's the extent of it. Styles and all that other stuff don't apply. And neither does any of this. Great. I mean, we'd like to get to that pub. Three is getting slightly closer to that, but not really very gotcha. And Barb would like to know, Can you feel a span with a background color? I feel a stand with background color. No, But before she asked that I was going to show you how to go ahead and actually put color behind great headline so that you have that and it's just must be on the same way with second. There you go, Barb. So we're going to show you, and this is what I did when I was there working years ago at another agency. And there were times where we would go in and I would have a simple headline right here. And I'm just gonna make sure I have no paragraph style applied to this. And I have my headline. That's my headline right here. And there is my container. And what I'd like to do is I would like to take this headline and I want tohave headline along with you. Nobody copy Underneath it here. Just put in some body copy. I'm gonna format that his body copy. What I'd like is I'd like to have my headline so that it has a bar going all the way across it here. But my headline is actually reversed out of that bar without creating a colored container behind it. Because if I create a colored container behind it and I moved my entire container here, what happens? Well, my container doesn't move with the bar, and it wouldn't be that hideous either. So what I'm gonna do here is I'm going to go in and select my headline, and I'm gonna change it to say white, so I could see that's through the colored bar right here. A change that to white. And then I'm going to go under the end of my control bar right here. I could set this up as a style. I haven't set it up style yet, So this is how we can set up the paragraph formatting. I'm actually apply a paragraph rule to this, and, yes, rules go above or below, and I'm going to make this below. Doesn't make any difference. Now just make sure you turn it on and then I do that. I click in my preview and I'm going to make that rule be orange. And I'm going to make that who will be really big. And I make that on the rule starts going where it's not supposed Teoh. But now what I can dio is I can actually back it up so that it falls in behind my headline there and let's see, I've got a kind of fuss with the size right here to make that work. Now, if I do that now, I have a rule behind my headline adjusted ever so slightly Option Command J. Is your paragraph rules gonna bring this down slight bit here and see how that works to kind of center it in there. It's like, perfect. So even though I have my rule right there, I've got that. And now if I want to in debt that little bit, I could actually grab this and just say OK, every time I have this, I'm just going to have a little bit of in Dent from the side of my container so that my rule actually goes right through there and looks like that. In fact, I don't need my text in set on here, and that's for sure. So there it is. So now my headline starts and this is actually a paragraph rule that's been put behind. It shifted up behind it to make it look like it's an actual rule. So if I took this then and I made a style out of it, I could grab that, create a new style, and in that we could take a look at that paragraph rule right there. That's the rule below its that color. But it's also offset up behind that. So hell, if I go and I do another headline, I spell it correctly, and I apply my style to it. Just like that. We used to use this all the time for catalogue stuff because there's no way you're gonna draw the right size container and put it properly behind there. And if you move your container or you edit your copy, what happens with the box behind there? Yeah, it disappears, so it's a great way of doing it. You do have to go in if you adjust the font font you're gonna register slightly differently here, so we're gonna have that issue as well. So there we have our formatting. Now, what happens when you open up the file and Foncier missing? No. That happens under file open. And I open up a file that has missing thoughts. It opens up. It says, Hey, all these funds are missing here. And you're just like lab, lab, lab, lab, lab. You know, all those funds are missing. Click OK, that's like there it is. And look at that. And it's like, Oh, my gosh, everything's missing. And people look at that. It's like, you know, why does my type show up pink? And you hear people saying, Oh, don't worry about it. You know, it's just you chose that is a color. And it's like, No, I didn't you know. So this is what happens when the font is missing. It all shows up in pink right here, and it's like, Oh, boy, you know, we're What am I gonna do with that? How do I get rid of that pink? Well, because it warned me when it opened it up right there. It says, OK, you know, you're missing the font right here. And you need to replace the font with something that's actually going to work. So I could have taken it Care of it there when I open up the file But most people like blah, blah, blah, blah, blah Click. OK, And then how do you fix it? We fix it by going under the tight menu, and we're gonna choose Find thought with the find font. I can go and I can say, OK, here's all the items that are missing and this is a really big file with lots of paragraph in character styles. Here, let me just find out what font this was supposed to be. I can always tell a missing fought because in my font menu, it's inside of brackets. So if you're cheer a standard and grotesque are the fonts that are missing. So I'm going to the type men you find font, and I'm gonna find the future of standard. It has little warning sign. They're saying it's missing. It's like, Yeah, I get it, everything's pink. So here's another one of these crazy things. If I take this and I say OK, I want to have something different and I'm going to change it to say Minion Pro right there. I do it and I click. Done. Oops. You forgot to turn it on. OK, Number one of these weird weird on off things. And it's like, really, I do this all the time. I want to find the fun. I want to change it. So I said, Yeah, I want to change it to this. There it is, and I want it yet I wanted to change to that there. No, you have to go in and say change all of the instances within the document because if you click done, you're done and you haven't done anything. I know I couldn't board. So I say, OK, change all of those attributes right there And it's like, OK, great. That should go ahead and take care of it. Now when I click done, that should do it. So that wasn't the font Future Standard light? No, I mean change Dominion. Pero change all Great. Now it went through and changed it on all the pink went away. But what happens if they had applied a paragraph style, which they did by the way they had applied a paragraph style in here. And this paragraph style was using future of standard light and then to the body copy right there If I go in and I just manually change the font right there what happens with my paragraph style? It still was looking for a future of standard light because I've just decided to change it annually. What was I thinking? So under the tight menu, when I choose to find font and they say, OK, I want to change it with this right here. I'm gonna make sure I redefined the style when I'm changing this. So when I find the font and I replace it in the document, then it's going to go back, and it's going to redefine the paragraph style. So now when I edit that style, it doesn't leave me out in the cold because I manually changed it here on my style is still missing. Net font. This is a lot easier way to do it than it is trying to go back in and find your styles and say OK, this one's missing and I change all and I click done and there it iss. Now when I click on this, I go into my body copy, and it's like, Oh, perfect, this is awesome. There's no issues now if I have a headline of such and it says Okay, you know these particular items are missing or I've got something that's not quite right here. And I like that. It's like my mentor of yellow title. It's missing. The font doesn't give me a little plus because I haven't changed the font. If I edit the style any time I run into fonts that Aaron brackets there, that tells me the font is missing, Okay, So if I didn't want to go under the fine font portion, I could go in and I could just say, OK, I want to replace it with this and then once I dio, then it allows me to go through and replace it. So either way, I can go through the find font here and change it or go directly into and edit my paragraph style so I can see where those are occurring right there. I could have done this when I opened the file. Had I just paid attention to that dialogue box. So when I close that file and I reopen that file, and I do that. It tells me these fonts are missing. So I could say Oh, okay. I can click on find font right here and walk through this whole thing before going in and saying, Oh, where was that supposed to be? Where did I have that? You know how? Where do I find that? There. I clicked. Okay, How do I get it back now? The problem with this is when you view everything in just a preview mode when they hit W. It all looks great because it shuts off all the pinks, the grids, the guides, everything I can't see and people like It's fine. Nothing wrong with this. It's like, OK, but when you view it under preview mode, you're like, Oh, my gosh, What happened? Yeah. Sorry. Got a little problem there. So that's the one thing it's like, No, this is all fine. I can go through and see this. It's like everything's good right there. It's like, No, it's not. It's displaying the closest font that it can. If it's missing a sand Sarah font, it will display a sand Sarah font. It's missing. You know. Sarah Fondital, display a Sarah fund will display the right one. No, this is missing it. It's gonna warn you in other occasions as well. If you're going to go through and you get to the point where you've got extra copy are when you go Teoh export, your file is going to tell you if there's extra copy overflowing, We're going to spend some time tomorrow on how we could go through and preflight your file. So if you miss these kind of things and you ignore every single dialog box that pops up, there is a last it'll safety catch at the end that basically says, OK, here's your last chance had 14 warnings. You've ignored them all. You want to ignore this one? You're like, Yep, Click gone right there. So finding the font and replacing it is one thing being able to do that it actually make sure that you don't screw up the character styles is another thing right there. One of the thing that I like to address is well on. This always comes up when we're dealing with files. Here is people have this need and it's totally fine. Designers have different ways of doing things, but people have this. I need to say, you know what? When I'm doing my copy here, I need to have all of the lines at the bottom of my copy lineup where they're supposed to. And that's fine. But part of the problem that you have when you do your paragraph formatting is when you put space after each paragraph, it's not equal to your actual height of your lines. So if you have multiple paragraphs in here, what's gonna happen is your copy may fall it different points. So you can see here that, you know, these lines don't completely lineup there. This one goes a little bit higher, a little bit lower, and people like I've got to help them line up at the bottom. So you're gonna have to do some fancy footwork in math in order to make sure your space after your paragraphs, we're gonna be equally divisible by the number of spaces that you have in there. Yeah, okay. People like, Well, I've gotta have that done. Okay, can you do that? And the answer is, you can. But you are going to end up doing it at the cost of your paragraph styles and So this is what some people do when I want to explain this to you. Because if you do this, you may run into issues. So one of the things I can do is I can go in here. I'm gonna select my copy and I can have everything basically aligned to my baseline grid. And if I have lined to my baseline grid here on a click on that little line to baseline grid, it snaps everything to the grid. It overrides all of my space before on MySpace after and my letting here, and it always make sure everything lines up. Exactly. Magazines and newspapers love to do this, but what about your space After, what about your letting? Forget it. It's gone. The reason why is because when you snapped your baseline grid, which we can turn on and see under the view menu, when I go to my grids and guides, I can show my baseline grip. And my baseline grid is literally all these lines right here that are set up and I can adjust my baseline grid and that make sure that no matter what copy gets flowed in, it overrides certain aspects of your paragraph formatting That could be really dangerous, but guarantee that every line is gonna fall on the same line as everything else but not awesome, huh? So when you do this, of course, with this on here, talk about a headache to try to work with us, and people actually do. By the way, if you want to edit your baseline grid, it's under your preferences under your grids and guides under grids right here. And I can do my baseline grid that says, OK, the grid is going to be every 12 points, and I could have it light blue. Or I could have it, you know, screaming green or teal and say, OK, every six points right there. So now when I do that, it puts it every six points, and it controls all the spacing that way. It's fine if you want to do that. But you really got to know because people will go through and I've gotta have those lines light up on the bottom. Okay, but here is what you're gonna have to forego. The one thing that you should never dio is you should never, ever, ever, ever go in. Let me turn this off here. I can't stand it anymore. Is you don't want to go in and you don't want to take your copy and have it so that you go in and you actually take each and every individual column here and actually let it out separately. And initial designers, when you do this, when they start out, they fill the copy to the page. The whole point of doing paragraph in character styles is that every single thing is uniform. If you have more space on the page, fine. You have more space. Do not go ahead and plump it up. Okay. It doesn't need to be harvested for Thanksgiving. Okay, leave it. The whole point of going in and keeping everything consistent is setting up your paragraph in character styles so that everything looks the same once you begin to go in and edit things separately, there's no point in having styles. That being said, we do go in and we will go in ever so slightly. And once you've applied all the styles, I will go in and I will work on certain lines that I don't like where things break and I'm a track. Things a little bit tighter or looser in order to kind of make things fit and just go through and make things look ever so slightly better. Just the fine little points of tweaking. I understand that this is a last thing that I'm gonna do before I send this off, because I just want to make sure everything reads really good. And I contract things out or in ever so slightly, it is going to give me my little plus right here. But if that's the only thing that's changed, I'm comfortable with it. It's just that last little bit of tweak that we have to make sure that everything looks good. It's certainly not necessary, but it's just one of those little extra tips that we have in there. So what do we got there? Jim? Jason, how are you doing over there? We're doing fantastic, but it looks like we're getting wrapped up okay for it. Maybe I can pull out a final question for you. What do you think about that? That sounds Fans might have something that's coming in. Um, let me let me ask this. When I thought it was kind of interesting, Barb wanted to know if you can add character or paragraph styles into an in design library in design library? No, because you actually, you'd have to add the text container with those styles in there. But you basically could do that if you wanted Teoh. Okay? And we'll just run through it really quick. A library here is if you go under the file menu and you create a new library, library is a place where you can store stuff in your file. So if I create a library and I don't go into the window menu and actually call it the library, I actually have to create one. And then I say that some place I can my desktop and then they open up my little library panel. This library panel does not exist under the window menu. You actually have to create, like, a document. You have to create your library. Anything that you want to put in your library can be put into your library for use at any time. So if I have a text container here with type in it, I could drag in my library There. It iss if I have a container like this and I want to have that in there. I can drag it into my library, like so. Then, if I ever want to use that, I can drag. Get right out of my library on my document. And I keep all those attributes. So what the person and chat was asking is Can I actually set a paragraph or character style? Well, you can do this. You can create a text container right there. And with that text container, I could say, Okay, apply my body copy because of just text containers active. I applied the body copy with it. And if I take that text container and I drag it right in there, I'm gonna have an empty text container. But because I clicked on that text container and said, OK, start off with body copy. I could then go in like a drag that container out. And if I began to type right there, it's going to have all of the body copy already applied to it, as I do it. So I can't specifically copy the style in there, but I can carry something there. Copy something in there that has the style applied to it.