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Page Layout and Spreads

One of the things I want to start off with is yesterday we had been working on paragraph styles and nested styles, and we always get fantastic feedback from the people that are walking, watching in people in the chat room and one of the things when I teach in design it. I tell people this every single time, no matter what class I teach. I always learn every single time. There's always some little tidbit I pick up or some different way to do something, no matter what. And I've been teaching this stuff for 15 years, and that's the great thing about teaching is not only the teaching aspect with learning aspect, and along the way learning aspect goes. Coleen, I think she's from Maryland, had written in yesterday saying, I love your class and she said, You know, I use nested styles all the time and here's what you can dio So here's we're gonna show you So yesterday we were showing you how to put a whole bunch of styles together into one paragraph style, and we had edited our styles and in o...

ur nested styles, I had told you that we could go through and we have to go in and put a certain break in here in order for the nested styles to know when to stop. And she said, Oh, you know what? When you get this little drop down menu, you don't have to just use from the drop down menu, she says, You can actually highlight this. And she said, When you go to the coal and she says, Just type in the colon Okay, so why didn't anybody tell me this 15 years ago? You know, I use nested styles and I've just worked around the entire thing, proof that you do what you need to do to get it done. So thank you, Colleen. It is calling Grasser. She has a design company, and I think it's in Maryland there and looked up the zip code there. So I just want to give a shout out there because you know what? You never stop learning. Which is why, of course, you are here yet again with the great of live course on learning and design, and I'm learning in designed to at least that particular aspect. So thank you calling for that. It's great love to have the feedback from everybody. Always a learning experience, Always fun. So today we are going to kick off with being able to create a multi page document. We've gotten to this point so far with being able to put type in our document introduced color draw containers to alignment do paragraph, character objects, styles, drop shadows, Grady ins, a lot of fantastic stuff. We're gonna start putting everything together today so we can add pages, page numbers, understand how we do a multi page layout flow copy and for medic to existing styles that we have put together a presentation, do interactive pdf's print package, preflight and then have a fantastic party at the end here and celebrate all of our knowledge. So here we go. So I'm gonna create a new file, Gonna go under file new and we've seen this new document window before. We have this little button that says facing pages, and we can have facing pages or non facing pages when you're starting a new document Here. This is the default is toe have facing pages. And if you creating new document and you click OK, you just see a normal page on your document the way we manage our pages is under the window menu and we go into our pages panel and our pages panel will show us what we have in our document and how everything is set up. A lot of times people like, Okay, that's great. I want to add some pages to my document multiple ways. I can do that under the layout menu. I can choose pages. Add page insert pages. I could go to the bottom of my pages panel here and click on the new page. I can go into the pages cheese grater and insert pages here. Multiple ways. In this case, when I add a new page, people like you know, Why does this happen? Why do I get the staggered pages here? Well, back to going in and creating a new file by default. Facing pages is checked because this is a page layout, so they think you're doing something like a page book layout. Multiple pages makes sense. Facing pages is set up. If you're going to go in and do a book facing pages every time you do a cover, it's always on the right hand side of the spine. You open it up. You have a left side, you have a right side. And basically what we have is we have a right side on the right side of our spine. We have a left side here. People like, Well, I don't like that. Okay? So when you create a new document, don't have facing pages checked. This is what we call single page document on a single page document. You can have 50 pages in there, but a single page document if I have multiple pages in here, is going to lay it out a single pages as we scroll through. Now, this isn't uncommon to lay something out. You want to do a presentation? You want to print it out of the office. You want to bind it, You may just end up laying it out as a single page document. The frustrating part is, every time you create a new document, it's like so I have to click off facing pages. Well, yes. Until of course, you set this as a preset. Now I can set anything is a precept that I want may be in the business that I'm in. I'm always doing letter size documents are legal size documents. So I don't want to have to keep going in hear, clicking off, facing pages, choosing legal, making it this size. I can do whatever I want to. And then I can capture these settings as my document preset. Oh, wow. Look at that. So I want legal size. I don't want facing pages. I may have different margins and columns. It may be set up as a two column grid. Why would I do this and set this up every single time? If this is going to be one of my standard ways of creating a new page, I'm not going to I'm gonna set it as a preset. I've said all the parameters and options, and then I'm going to go to my little hard drive symbol and I'm going to click on this and it's going to save all the settings that I just did in my new document. And this is going to be my legal and this is gonna be tall right there, and I click. OK, now, when I go in to create a new document, there is my document preset. I go in and I should have click. Save shouldn't die so legal. Tall me sit that legal. There it is tall, Everything else Save the preset. Great. And I open it and there's my preset. If I go in there again, there is my presets. Oh, look at that legal tall right there. I could just click on that and I've got it all set. Wonderful. Forgot to take off facing pages, but anyway, you can create multiple presets. You want to do a postcard? You want to do a business card, Set it all up there, Save your presets. Open up your document and then you'll have your list of presets right here should go in and you can use without having to reset this every single time. And I know several people out there like it drives me crazy. Well, stop having it drive you crazy. One of the classic ones is is that it's just like I just want when I opened up my file to go ahead and not have to click off facing pages. Then click off facing pages, save the document right there as my new preset. This is what I do because and there's my new preset. And now every time I click on my new document. There there's my preset facing pages. It's unchecked. Awesome. Simple little thing. Nice and easy toe Have nice and easy to know. Okay, So when I create a new document to get all these out of here, when I create a new document, I can create as many pages as I want in my document right here at the new document. This is also a new feature in Creative Cloud. Um, this version of Creative Cloud. If I want 10 pages, my document, I can put them in here. I can at any point also insert them later in the document. Once I create my new document, I can add them. I can also take pages out of here, but I don't know how many pages I'm actually gonna have in my document. So I start off with just one page in my document here, and I can add them later. So there's my page in my document, and I would like to begin to lay out just a very basic layout in here. And, you know, maybe I want to have four or five pages in my document. Not really sure how long my copy is going to be. So if I want to add more pages, I can either just click on the little icon down here or go into my cheese grater and say, Insert pages. Multiple ways to do that quick and easy way is I can add some more pages. Great. So there's my pages in my document, and this is what's called a single page document because these are all single pages. So with that, I'd like to go through and be able to move these pages around if I want to delete a certain page in a document. Easy. I can click on that page in my document, and I can just click on metal Trash can item, and it and all of its contents will go away. If I want to move pages around my document, it's pretty easy to Dio. I'll add a couple of pages here to move them around. I simply click on that page and I can drag them around, and you see the little vertical bar that pops up kind of far away from the little page panel right there that will allow me to switch pages around. So if I've got an item on the page right here so we can actually see what's happening. I've got my item on the page and I want to move page one down. I can always click on this, and I can always move it again. That little line kind of this further out from the icon do that goes right there. What happens if you have a really long documents? A 70 pages. You're on page three and you want to move it to page 69. You have to sit here in drag and drag and have it scroll through your pages panel Really frustrating or go to your cheese grater and I can actually choose Move pages where I can say, OK, take this and put this anywhere in my document and a 5 70 pages, I can say Put this at page 69 before or after page 69. No more dragging through there. You can you can still do that. It just takes an awfully long time. You select multiple pages and move like four pages as well. If you select multiple ones, you can move those all just like that. Yeah, just grab them and all that you can do with multiple pages. If you want to have success of ones, you can hold down the shift key. If you have to want have non successive ones, you can just hold down your command. He and grab page 137 and 10 and yeah, moved up. Certainly so pages panel nice and friendly. Right here. Um, that single pages When we dio facing pages here and we're going to revisit this one to get into master pages, I'm going to create a new document on facing pages into four pages here. Our panel looks a little bit differently. And because when we use facing pages, this is for publications that you're gonna bind. We have a book, we have our first page, and then we have what's called our spreads, and our spreads are going to be are left in the right hand side. So as we lay out the document here, I'm going to be able to lay out my left in my right hand side of my book. So I'm actually setting this up in much called reader spreads. This is how I would actually read my document. So this is how I would set up my document. So if I truly am going to do a book that's going to be bound and I'm going to be printing on both the left hand side of the pages, I most likely I'm going to set this up using facing pages. If I'm just gonna be doing a one page or 10 page flyer or an RFP or something, or just a handout or print out of presentation, single pages work just fine. Print off on your printer there. Still print both sides if you want Teoh. But it's just gonna be bounder stapled, and I don't have to worry about the binding of a book or anything along those lines. Now in the pages panel here, anything that we put on the page, we're going to see a preview of in our Pages panel. If I click on my cheese grater and I go to my panel options, I can control the size of my thumb nails, extra small, medium, large, extra large, crispy, super spicy, whatever. And the larger I make my icons here, the more I can actually see on the page. And if you have a very large document with lots of items on the page here. It may help to have the page icons a little bit larger, so you can just kind of get a sense of what's on the page. Also to weaken. Go and we can not show the thumbnails. Here's they may not preview as well, and you can also show Reset this so that you can have your master pages what size where they occur on here as well. So it's all page panel auger page options for the panel of how you want to see how you want to view everything inside your panel. It's quite handed toe have. Now when you go through and you have a long list of pages right here and you look at your long list of pages, it may be a really long list, and so we just have this little teeny skinny column right here. If we go in and we click off our show, Vertical here were able to go in, and we can get a little more room like on our master pages here and with our pages panel here. I want to go in on. There's a preset here. I think it's in my preference is to have these so that they fill the entire with the panel rather than just scroll all the way down because it begins to be a really long scroll and the same little scroll wheel that you can scroll through your document pages here also works in your pages panel. When we have multiple pages, you can also use your scroll wheel here too quickly. Scroll through your pages panel and not use your little scroll bars there. So if my cursor is in my document, I can scroll through my open document, and I can also scroll through my pages panel as well. Make it nice and easy. Another quick way to navigate to your pages is also down in the lower left hand corner. Here. It's kind of hit, and there's a little drop down menu, which allows us to go all a page maker. Back in the day. Paige Maker users will know this. I could actually go with a quick drop down menu and jump right to that particular page or Command J is going to be go to a particular page, type in the number and hit return, and you can jump right to that page A lot of different ways. We can navigate around the document, get where we need to go plain and simple. Now, if you don't know how many pages you're going tohave in this document later on, we're gonna show you how to add pages automatically and how you can take out unused pages as you flow the copy and it will make room for everything. Add, subtract, multiply, divide, spindle fold. Mutilate whips like Rodin shaped like you can do with pages. I know there's always something new that you learn, isn't it? Absolutely. Okay. Couple things with the pages panel That can be really frustrating. A lot of people work in single page mode, totally find nothing wrong with it. It works, but I'd like to create some spreads and they spread is nothing more than two or more pages that are gonna be joined together in my pages panel. So you would think with how dynamic this pages panel works and the simplicity of it that I would be able to just click and drag my page right up next to it and I would be able to like, snap them together. No. So if somebody and I asked this every single time I teach this class Would somebody please tell me why my logic doesn't work under the pages? Drop down menu? I have this thing that says Allow document pays its a shuffle. I would assume that with this checked by having this checked, it would allow my document page. It's a shuffle. My understanding of shuffling is being able to move things around. Okay, correct. Am I wrong? I could be, obviously, but I can obviously go in there and move my pages around and make them snap together. So I'm gonna turn off my allow document pages. A shuffle, Really. It's not checked now. My allow document pages to shuffle is not checked. And now when I grab my page icons, Aiken, go and oh, all of a sudden I can bring them together and I can create spreads wonderfully. How does that happen? Why does that happen? It's child proving a feature that I didn't know that we needed to make this child proof. It's very frustrating, and this just allows me to bring my pages together and create a spread, and it's nothing more than just putting them together. So that if I was doing some type of spread or I had a large picture, that was gonna be a foldout. Whatever Very easy to Dio. I can also break these apart just by grabbing that icon and dragging it off, and it snaps right off. So but I won't be able to put them together A spreads until my alive document pages of shuffle is turned off crazy. Well, I know it's just one of those things. Now that you know, now you can get on with it. I'm sure some people are like, Oh my gosh, that's great. Yes, it is. Okay, so I can create as many pages I want to in my document, but I may want to start to create something that's going to be, you know, heavily designed on every single page. I may have a logo on every single page. I may have to set up my corporate identity, and we may have a template on every single page so that when I flow the copy and I don't have to keep putting my logo on the page and all this other information, well, that's where my master pages were going to come in, and my master pages are going to allow me to create a template behind every single page that I can use. And I'm sure everybody has created a master page and other applications and uses a template, and that's what we're gonna dio. But before that, Jason, you might take a few questions. Absolutely fantastic, because this is all these are all on topic, and they're really good. So, um, Shell in R V A. One of our regulars says, Is it better to do facing or single pages for things like catalogues, price books or construct in facing and then convert to single for the vendor so they can Pagine eight with the pre press software? There's a lot of questions in that. Yes, there was. So here's my theory on going in and creating facing pages or single page documents you can do either. And the reasons why I would go with a facing page document is if I am laying out a book that's going to be published and bound whether to be wire abound. A spiral bound, or actually hardbound, is in general. When I'm dealing with facing pages, I'm probably gonna want a design symmetrical pages. So if I have page numbers on the facing page document, they may be on the outside edges here. So I may have a page number here on my facing page. And with that, I would probably want to have the exact same mirror image of, you know, my page over here. If I was going to create some type of headline here on my facing page, then I'd probably want my headline here as well as having my headline on the other side and flush left on the left side, flush right on the right side. And as long as I hold down my option key to copy and then I could go in and create Come on left, justify There you go, then I could create symmetrical layouts very nicely. So that's where facing pages is going to come in. And I can see that on both sides. If that's not gonna be an issue, if all of my pages are gonna be exactly the same, and I'm doing some type of layout where it's just going to be, you know, I'm just doing an RFP or want to have something My company logo was always going to be up in the upper right hand side and my layouts gonna be on identical on every page. A single page document is just fine. What I'm doing a facing page document. Like I said, we're always doing it in reader spreads. This is exactly how I would open the book. And I would read this if you were Vendor is requesting that you break all the pages apart. They probably don't have the most current software because we have built in a way that we can break this apart so you can actually print the book called the Print Booklet feature. So it will. Actually, If we have a four page book here, it actually puts page one and four together, which is where I would actually print. And then the spreads together as well. So facing pages can be left is facing pages. You can break him apart and export them as a pdf if you want Teoh. But if you have to manually break them apart for your vendor, all of the automatic page numbering will then be taking apart, so vendors should have that software to break it all apart. You can create a pdf where it automatically puts it apart for printing purposes. Or if you're just going to do a simple presentation, where your pages there's gonna be print out, single pages, bound staple, whatever. Then a single page document works just fine. It sounds like a good marriage. Yes, absolutely. Marrying those bages together. Okay, Um, so from Heidi in N Y C. Can the pages be different sizes or one page be portrait and the other landscape. Now we're getting into crazy talk. Absolutely great. You know, years ago and this wasn't I mean up until CS six. You could only have if you're dating half by 11 vertical pages. That's all you got in in design. That was it. If you want anything else, you had to create a new in design document. So it's funny because people would do calendars and so they'd have one file with all the vertical of all the stuff. And then we create a whole nother file with everything turned landscape so they could build all their calendars. Or else they'd be working at their desks with their head turned sideways, trying to work on their calendar because the pages couldn't be changed a rotated, we could do two different things within design. We now have the ability of going in and changing to page sizes in our document by default when we create a document all the pages of the same size. But I may have a page right here where I'm going to need a larger, smaller page double click on the page in the document that I want to change the size off over in the toolbar right below the selection tool. We have the page tool, and when I click on the page tool, my control bar will change and I will get pull handles on here on my page. And if I go in and I resize my page here and I let go goes right back to the page size and it's like, Okay, this is frustrating. I know it's like I want to change the page size. So I do this and I go on. I change the page. Size the page size will only change if I hold down my option key. Now, if I hold down my option key and I do that, it's gonna change all of my pages in my document. Okay, so if I don't hold down anything whatsoever and I change that page size, it just goes in and it bounces right back. So if I go in with my page here and I can do my shift key, and that's going to allow me to change it proportionately. But it's kind of crazy. It's like, Why does it keep snapping back? Well, you can click on your page here, and you can control the page size from your drop down menu if you want. So say, I want to do a business card size here, and that will allow me to change just that one page. So if you try to do it manually here, you know you're gonna have a little bit of kickback right there. When you're done. There it is. So there is my business card size, so there's Page six normal size. There's Page five, and it shows me right there so I could change the elements of the pages at any point. Nice and easy. Just grab your page tool right there and change whatever page that you want. Nice and easy. That's great. So potentially if you were making ah mobile app for the IPad, you could have your horizontal. And then you just You're all that. No, totally different. Okay, that's a totally different way of doing it. Okay, so in this case, no, we would actually were set that up very differently. Okay? The logical I mean, it sounds totally logical. Yeah, but no, we actually do in a very different way. So the reason why we would change page sizes in here is if I was doing some type of layout where different components and any FREEHAND users out there one of the things I loved about free hands, they could do their letterhead, their business card in envelope, all in the same file instead of having three separate files. Wolf same is true here. I could have my letter, had my business card here. My letterhead here and then on this page, I could go in and say, OK, make this an envelope or a compact disc or whatever. What's a compact disc waken? Change those sizes. So this is just a way to get different page sizes within the document. Now, it doesn't matter how many page size you have. It's all gonna be in the same in design document, but sometimes them to get through here. People are going to want to go in and they're gonna want to rotate their pages. So changing the actual size, whether they're vertical or horizontal, is one thing. But if I go in and I rotate my pages on page sticks, I may have some content on here, and there is my content. But then on page eight here, I may be doing a calendar. Why want to rotate the entire page? Because my calendar is going to be like this. And so I've got my copy here on this page, but I've gone in and I've rotated my copy. So it's now like this on the page, and I'm trying to edit it because this particular page in my document is going to be rotated 90 degrees in the final layout. So it's very frustrating to keep turning your head to the side and understand that Oh, I dragged up and down now to select my type instead of left to right. So what I'd like to do is I would just like to rotate the view of this page. Okay, so I'm going to go in, and I can right click on the page here. I can go onto my cheese grater and I can go under the view pages or sorry. Paige attributes, and I can rotate my spread view, and I can rotate the view of this page 90 degrees. It will still print in the document vertically. Like all the other pages. I'm just rotating the view from my viewing purposes. Okay, this is just for my viewing pleasure. That's it. Well, now I could work on it without tilting my head. But when it prints out here, it's going to print out in the same vertical fashion as you see it displayed in the document. The way I can tell that this is actually rotated is I've got the two little shark swimming in a circle or the blender.