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Lesson Info

Importing Text and Auto Flow

we've got our pages now. We need to start flowing in some copy into our document and we can create master pages and we can floor copy into our document here because I've got some documents here that client has given me. And they're just like I need to have this document format and in design. Here's the copy. Go for it. Okay, so let's give it a shot, shall we? So I'm going to create a new document, and it's I'm gonna say, OK, one call on margins. Have no idea how this is going to look. Now I want to place my word document in just like a place. Images choose file place. I navigate to my content again. I follow my own advice. They put all by content in all my images in folders. When I'm going to be working on a file, I always bring them in from those locations never from any place else. So I'm going to bring in some copy. So I'm gonna bring in SSM Copy. Here. I've got this long document. Well, how long is it? 10 pages. 50 pages, seven pages. I don't know. Do you notice how I'm not opening...

up this document. I'm actually placing it in here because what people will do is they'll go. I'm just gonna open up this application, but a copy it from there, and then I'm gonna paste it into here. What? I'm gonna show you doesn't work. I want to place this document and I'm gonna open. And there's my loaded cursor on. I'm gonna place this in, and I have no idea how much copy I have. So I'm going to do with the slow and tedious way get my loaded cursor. I'm to smile all the way because I know what I'm doing. Drag it on that page and it's like, Great. Oh, look, I've got some text overflow. Well, I know pages click in my new pages panel. I got a second page. Good. So I'm gonna go here, click on my container, click on my overflow, scroll down with my scroll wheel, and then I can draw another container, and I can link that copy altogether. Awesome. Oh, look, I've got some text overflow. I need to quit in it. A page. I create a new page here, and I scroll up and I slept on the container and do that. And I dragged down here. And it's like, Boy, this is so much faster than what I've done before you on. I don't know. How many pages am I going to make in this? I have no idea. Could be 700 pages, you know? I mean, if I keep doing this will miss lunch, can't miss lunch. Gotta figure out a faster way to do it. So this is fine if you know how many pages you're gonna have in the file. But really, it isn't that great if you're gonna have lots of content in here. So thank goodness for Command Z. We're gonna go back to my initial page here. And so I realize that here's my loaded cursor and I have different ways that I can flow the copy in. This is what I can do paying attention to the cursor here. This is a loaded cursor, but I have multiple loaded cursors that I can use based on what keyboard shortcuts I have. This is the loaded cursor when I place a text document and the actual text that you see in the cursor is the text that's in the documents so you can see very briefly if this is the document you're supposed to be importing. If you know what that document starts with who have a hard copy, just like when we preview a file when replacing it in, I can see what's in the document. So just by getting the standard loaded cursor, I can just click and drag. And then I have to link my containers together, put in pages and such. So the three different loaded cursors that I have here are when I hold down my option or Ault, I have my semi auto flow cursor. I've got the little dots and then I've got the solid little snake right there. I've got my shift key, which is my full auto flow cursor. And then my shift in my option is my page low cursor on, then shift option control. Backslash. Tilde is the wild card. It could erase your hard drive or could've just kidding. I just like to see people taking notes, you know, what was that shortcut cycle of seven different figure. So those are the basic ones option is going to give me your semi auto flow shift is going to give your full auto flow shift option will give you your page flow cursor. So this is how it works. If I hold down my option key and I get my semi auto flow cursor, I'm gonna keep my option key held down. And when I click and drag, I get my initial container and with my option key held down, I get my next loaded cursor. So the semi auto flow cursor is allowing me to draw multiple containers off which they are all linked together so that I don't need to do the linking manually here. This happens to keep the option key held down, and by the way, I could then and another page here continue on with my option key held down and I can add more pages and keep holding down my option key and drawing. And now I can flow this in much faster and again. How do I know these are all linked together? Because I have E S p. How do you know they're linked together? You go into the view menu under extras and you're gonna show text threads When you show the text threads. They will only appear when you click on the containers. I see that these are all linked together and a scroll through the subsequent pages. I can see them all linked together. So this could be a much faster way to go in and apply your story to your pages as necessary. So I don't have to link it. Just hold down the option key and I can link it automatically. One more thing if I take this file and I have all this content in here when I'm placing the file here, even if I go in and I placed my file and I forget to go in and hold down my option key and I draw my container and I get my overflow, I can click on that overflow and introduce my option key when I want a link Mawr. This isn't a thing that I have to do right when I imported in. This is any time. I want a flow. Copy an existing copy. New copy. As long as I have my loaded cursor, I can introduce my shortcuts in here at any time. So I had flowed this in. I had forgotten to hold my option Key down I click on the overflow now and go to my next page here and with the option key held down, Aiken, continue to flow in copy over those pages. With that, I can now see that all those pages are all those containers or linked together. So it's not a all or nothing kind of text flow super handy. The next text flow we're going to have here is going to be the page flow and page flow is take out these pages. Here's we're going back to one single page that has no bearing on how this flows file place navigate to my document. But hold down my shift. Key air. Sorry, my option of my shift. He This is the page flow cursor. The page flow cursor will allow us to go in where we click it. That on the page is where the container is going to start. But it's gonna pay attention to your margins and columns on the page. So right now I have a blank page. If I start about 1/3 of the way down on a shift option click, it will go to my margins, right, Maury, click and it'll fill the entire page fine. but watch this. I'm gonna create a new document here, but I'm gonna pay a little bit more attention to my layout. I'm gonna say I want to columns on my page here. I'm gonna set my margins. So there's my new document. Because when I flow my copy in, I actually want to columns in here. So we're just kind of walked this soon. We're gonna plan ahead more and more until we do the full on shebang. So file place, Grab my document, hold down my shift in my option, which is going to be my page flow cursor. If I start right here, that's where it's going to start. And I do that. And now it actually paid attention to my layout. So I put my margins and columns in there. I use my shift option for my page. Loker. Sir, it is paying attention to buy page layout. I set this up initially in here. So now all my other pages here, If it was two or three or four columns, horizontal or vertical, it will automatically snap to those as well. That's great. That's super nice toe have because that's one less thing that I have to manually dio if I manually do this, I run the risk of having columns that are too wide or too narrow, not snapping to the guides here. So however, I lay out my initial document page and I use the shift option for my page. Loker. Sir, it is going to map to my margins and columns of my page. Not bad, huh? Okay. Better yet, what happens if I want to go in? I want to flow this in. I want to match my margins and columns. I want the number of pages to automatically be put in there as I want to link all the containers together and flow it all in. Boy, wouldn't that be nice? I'll show you that. So file place. Grab the document again. In this case, I'm gonna hold down my shift key, which is my full auto flow cursor. Full auto flow is going to take the layout that I have. I shift, click, it flows it in. It links it all together, and it adds the number of pages as necessary altogether. So this has seven pages worth of copy. I had no idea how many pages of copy it was because I just simply floated in. And I didn't want to create 50 pages and then have to delete all the extra pages at the end of document. But if I created three pages, that wasn't gonna be enough. I'm not gonna open the document up in the other application and count the number of pages. I don't care. I'm gonna do this automatically. So this is a great way to flow the initial copy in and have it flow over multiple pages. But this was just one story. What happens if I have lots of other stories? Do I now have to add pages manually to the end of my document? But I keep asking me, center myself these questions. Good thing I know the answers. So if I want to add more pages to the end of my document automatically here, we're gonna back up a step here and we're going to go under a preferences under our Oh, let's see, It's a type. Something like that. Yes, it is. Type at the bottom. Here we have smart text re flow because stupid text free flow isn't a very good option to click. So smart text re flow allows you to go with them. And with us on, we can add pages to the end of the story. And right now it is limited to primary text rains. What's a primary text train? A primary text frame is a text frame that is on the master page. So it's like you mean we can create a master page with a text frame format that master page that way, flow the copy into that and have every single page in my document have that Master page applied to it in that frame and flow it in with my master page already attached to it and add the number of pages. I amazed myself every single time. So it's great. So I don't I'm not gonna limit this to my primary text ring. I can if I want to, which means I have to set up my master page with a primary text train with this text low on, if I add more stories to my containers here and I flow it in just like I've done but my cursor in the container at the end of the container and I flow in more copy, it will then add more links, more containers and it will simply add more pages. So we'll leave it at this smart text re flow ad pages to the end of the story. Great to go to the end of my story right here. And I've got my document right here. And so there is my container. It's right there. And I'm gonna put my cursor in here because I now want to load more stories in here could do this two different ways. I can load this in as a story, or I could just simply say, you know what? That story is its own set of link text containers. I'm gonna create a new set of link text containers. I'm going to file place and I'm gonna navigate to something else. There's my loaded cursor right here. It's on page number seven. I'm gonna hold down my shift key, which is going to be the full auto flow cursor. A click on that and it runs right through. And does it work? It does. Starts a new story. It adds a new page because my smart text re flow is turned on. Fantastic. Now if I win in and I took this copy and I made it larger. I could see that works. Okay, great. But wait, What just happened here? I increased the size of my type. I had text overflow, and all of a sudden it added a new page. Once it knew that the container had text overflow. Smart text re flow. Really smart text refloat. Okay, let me back that up a second. Okay? I went in and I increased the size of my copy. So I'm on page number eight here. There are no more pages. I don't see my copy. So I when I selected everything, made it a little bit bigger, a little bit bigger. Pay attention right there. As I make this larger and larger all of a sudden I get my little overflow right there. It disappears, the next page gets inserted. Super smart is that Ah, one version is that you know, just general, it's not just CC, you know, I'm not absolutely sure. OK, because I've been using CC for like two years now, right? Yeah. Check in your preferences there. I want to say that it is a cc feature, but I Yeah, I don't know. And as we move into this new age of of Sisi and older versions, and it's really we're not gonna really be having these conversations anymore, cause updates will be incremental will be small. And, you know, I don't know if this is build 9.2 or 9.3. Totally. Geek speaks. Yeah, totally. But how come it didn't go into the next column? No, it didn't go into the next column because the way this was set up is that were in that column. So it just mimicked what was there. If we wanted to go into the next column, we will need to set that up on the master page, so it knows to flow from one column to another. Okay, I know. And this gets this gets a lot more fun and a lot more tricky. So I've been able to go through when I have been able to set this all up through my entire document here. So I set up my document. I decided to have my margins and columns set up exactly the way it waas, which is great, because when I set that up initially and I go to my master page, you'll see that when I initially set up a page with margins and columns, it matches it on the master page here. So I did that. It automatically adds all those elements in there. So if I create a new document and set up the master page a very certain way and when I auto flow this in, then it should technically flow in with all those master pages applied, right? Sure. Well, I didn't think that far ahead it did, but I'm saving it.